Administrative Assistant

Seeking a highly organized and detail-oriented Administrative Assistant for a construction manufacturing company. As an Administrative Assistant, you will play a crucial role in supporting the daily operations and ensuring smooth office functioning. This is a dynamic position that requires excellent organizational skills, strong attention to detail, and the ability to multitask effectively.

Responsibilities

• Manage the front lobby/desk, greet all walk-in guests, answer the phone, and direct calls.
• Administer delivery tickets for exiting loads.
• Certain Human Resources tasks as assigned by management.
• Communicate with the proper Department Supervisor for personnel related issues.
• Assist the Accounting Department with payroll processing and accounting-related tasks.
• Ensure that all assigned office accounting functions are completed in an accurate, timely, and orderly manner.
• Communicate with the Staff Accountant on accounting related issues.
• Incoming and outgoing mail management.
• Understand and comply with Company policies and procedures and all government regulations pertaining to the position.
• Assist all department heads as needed.

Specific Duties:

• Daily entry of inventory receipts.
• Enter all supplier invoices in a timely manner.
• Preparation of time records for payroll including data verification and proofing prior to distribution.
• Assist in reviewing/completing the New Hire Packet and New Employee Orientation Program with new employees.
• Set up meetings at the direction of management.
• Assist in maintaining stock items for breakroom and office.
• Other duties or special projects as assigned by management.

Requirements

• 2+ years experience in accounting/bookkeeping, human resources and/or dispatch/logistics required.