Administrative Assistant

ESSENTIAL JOB DUTIES AND REPSONSIBILITIES:

• Maintain and support daily activities of the office and workplace. 
• Maintain on a daily basis inventory management software. (Fishbowl & Internal Company Excel Spreadsheets)
• Assist with compiling and creating Bill of Material & cost analysis spreadsheets.
• Help coordinate with Vendors and Customers on a weekly basis.
• Assist with creating PowerPoint presentations.
• Responsible for answering phones and scheduling calls.
• Provide timely and effective communication and resolutions to any issues relating to customers or vendors.
• Assist the development, implementation, and review of operational policies and procedures.
• Promote a company culture that encourages peak performance, collaboration, teamwork, and strong morale.
• Maintain a safe and healthy work environment by following and enforcing standards and procedures, complying with legal regulations. 
• Develop and champion a solid understanding of the company core values and purposes in order to act as an ambassador of the company.
• Performs all other duties as assigned.

EXPERIENCE:

• Demonstrates an ability to analyze information and formulate logical conclusions.
• Demonstrates excellent organizational and time management skills including the ability to manage multiple projects simultaneously.
• Excellent written and oral communication skills.
• Demonstrates professionalism with handling employee matters including maintaining confidentialities.
• Possesses the ability to read and interpret written information such as legal requirements, personnel policies and procedures.
• Displays an attitude of customer service toward customers and employees.
• Highly ethical and committed to the values of the company. 

TECHNICAL SKILLS:

• Knowledge of data entry and filing organization
• Extensive working knowledge of Microsoft Office: Word, Excel, Power Point. 
• Proficiency at operating standard office equipment, such as computers, phones, photocopiers, filing cabinets fax machines, as well as all social media platforms. 

PHYSICAL AND ENVIRONMENTAL DEMANDS:

• Regularly views information on a computer monitor and paper documents at close distances.
• Occasionally moves about in an office environment.
• Regularly uses hands and fingers to operate a 10 key adding machine and computer keyboard.
• Frequently sits for long periods of time while working with others.
• Frequently gives verbal directions and observes the work of others.
• Frequently communicates verbally with both internal and external parties.